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Procedure



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Introduction 

Use this page as a guide to accessing and reviewing employee review applications in SharePoint.


Steps to Review

Employee Applications

Resumes

UI Steps
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UI Step

You will receive an email invitation to the Employment Applications Human Resources SharePoint site similar to the example below:

Access the site using the link provided in the email that will be sent to you. The link appears after  the words "Go to. You ...". 

You should leverage your existing SharePoint account when accessing this site.

The email invitation expires after 90 days. Please use the link in this email to sign in before the 90 days has elapsedlapsed. Once logged in, we recommend it's recommended that you Follow the site for easier access from your Microsoft Office account by clicking the Follow option in the upper right-hand corner of the window.:


UI Step

Once you have gained access to the Human Resources External SharePoint site, you will only see your respective job postings in the navigation sidebar. Click on the posting you wish to review. 

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UI Step

A list of applicants will be displayed. Click on the each Title/Code to review an application.  A new window will open to view the application details per the below.

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The following form will appear: - should we delete this senetnece.

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all the applications.  

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After clicking on the application, the following will appear:

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Scroll down to the bottom of the list to review the The applicant's resume and cover letter may which will be found at the bottom of the form in the Attachments  Attachments section.Review  

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  1. Click on the PDF to review the resume and cover letter
.  After you review the cover letter and resume
  2. After Reviewing, please update
the Interview
  1. the Interview field by selecting Yes
(need values) if you would like to interview the candidate.  Also, add any comments in the Notes field if applicable. Refer to the guidelines below before adding comments.  This sentence can be moved below.
  1. or NO in ether the list or grid view. 
    1. Once it's been determined which candidates you want to phone screen or interview, please work with your admin to schedule those.
  2. Add relevant nots, if applicable in the Notes field in the list or grid view. Review the guidelines below before adding notes:

    1. Do NOT note any personal information, only job-related information

      • If you are unsure, a good rule-of-thumb is to ask yourself this: Does this relate directly to the job and the candidate’s ability to perform a specific task associated with that job?
    2.  Acceptable notes include:
      • Rejected due to skills/experience
      • Candidate withdrew
      • Make offer
      • Hired
      • Declined offer
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UI Step

Below is a description of the fields for your reference. All bolded attributes fields require additional action to be taken by the Hiring Manager or designee. Please note abbreviations needed to be utilized due to screen width limitations for ease of readability purposes.

AttributeFieldsDescriptionManager Action  - may not need this column
Title/CodeThis field contains the title and and job code of the job postingN/A
LC PicksThis field will contain a checkmark if the candidate is recommended by HRN/A INSERT ACTION AND SCREENSHOT
Meets Min QualsThis field denotes if the candidate meets the minimum qualifications for the job.  Laura, even though this field does not show up in the list, it cannot be deleted once the Manager opens the application.  Jim can move this field to the end being the manager is only getting applicants that you screen.
Interview?This field is for the Manager to denote if they wish to interview the candidate. Select Yes or No (what are the values or is it just yes) whether or not you wish to move forward with an interview for each applicant by...INSERT ACTION AND SCREENSHOT -
NotesThis field is for the Manager to add comments for HR.  Laura to add guidelinesINSERT ACTION AND SCREENSHOT
Fname

Applicant's first name

N/A
LnameApplicant's last nameN/A
AddressApplicant's street addressN/A
Address 2Applicant's street addressCityStateZipEmailApplicant's email addressN/A
Mobile NumberApplicants mobile numberN/A
Pref OfficeThe applicant's preferred office locationN/A
Yrs CE ExpThis field denotes the number of years of relevant clean energy experience the applicant has in the Clean EnergyN/Aeach applicant selected from a dropdown box when they applied (e.g. 1-10+)
EducThis field denotes the highest level of education completed by the applicantN/AHow LearnThis field denotes how the applicant learned about the job postingOtherThis field is used for the applicant to enter U.S AuthThis field denotes is the applicant is authorized to work in the US - verifySponsorshipThis field denotes if the applicant will need to be sponsored to work in the USSignatureThis is the applicant's electronic signatureApplication IDThis is generated by Seamless DocsReference IDThis is generated by Seamless DocsTracking NumberThis is the tracking number that the applicant receives in the web confirmation once their application has been successfully submitted.
AttachmentsThe resume and cover letter are attached for Manager's review.Review all attachments submitted prior to making any decisions.






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