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Topic Overview

Introduction

Microsoft Teams (aka Teams or MS Teams) is a unified communication and collaboration platform that combines persistent workplace chat, video meetings, screen sharing, file storage (including real-time collaboration), and team organization. Only information with a classification rating of low confidentiality may be be stored in MS Teams. Microsoft hosts a series of free, live, online instructor-led training classes designed to get you up and running with Microsoft Teams. To get the most out of Teams Meetings, be sure to check out our General Meeting Guidance.

Please seek approval from Data Governance and Legal to share information with a classification rating of moderate or high confidentiality on MS Teams.

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FunctionDescription and Limitations
Adding New Members to an Established Chat

When a current member of a Chat invites a new member, the invitee has the option to include all historical chat records, but not all shared files. The new member will not be able to see any files shared as part of the chat prior to when they were added as a member. When a file is shared in a Chat it is stored in the OneDrive account of the chat member who shared it and Teams will automatically provide access to all current members of the chat to the shared file(s). However, new chat members will still be able to see the previously shared files and can request access to them.

Mobile vs. Desktop features and functionsThe web and and smartphone cloud apps are slimmed down versions of the desktop app. You may notice some missing functionality, such as the inability to edit wiki pages in the IOS and Android Apps, or the inability to share your screen during a chat in the web browser.
Email sent to a Team ChannelThe ability to Email a Channel has been permanently disabled. The team is associated with a Microsoft Group which does have an associated inbox.  Individuals outside the team or external to the ITS tenant can email the group inbox in order to get information to Team member, however the email and content will not be present in the Team.
Sharing your Screen in a ChatYou will need to use the Teams Desktop app to share your screen within a chat or if using the desktop app is not an option you can schedule a meeting with the person and share your screen while in the meeting.
File Storage

Files larger than 10GB cannot be uploaded into Teams. Additionally, because file storage in Teams runs off the same architecture SharePoint is built on, certain characters in the file name may cause problems during upload. If a file or folder you’re trying to upload to SharePoint contains any of the characters listed below, it may prevent files and folders from syncing. Rename the file or folder to remove these characters before you upload it.

Quotation MarksAsterisksColonsCarrotsQuestion MarksBack and Forward SlashesVertical BarsLeading/Trailing Spaces
"*:< >?/ \|
Connections to SharePointAn externally-facing NYSERDA SharePoint site cannot be connected directly to a Team or Channel, though an Intranet SharePoint site can.
Browser Support
  • Chrome: General support for the latest version plus the two previous versions. Meetings are supported on Chrome 59 or later. Support for Calls is coming soon.
  • FireFox: General support for the latest version plus the two previous versions. Calls and Meetings aren't supported. Users who try to join a meeting on Firefox will be directed to download the Teams desktop client.
  • Internet Explorer: Calls and Meetings are not supported. Users who try to join a meeting on Internet Explorer 11 will be directed to download the Teams desktop client.
  • Microsoft Edge: Calls and Meetings supported on Edge RS2 or later.
  • Safari: Not supported. Users who try to open Teams on Safari will be directed to download the Teams desktop client.
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