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NYSERDA’s On-The-Job Training for Energy Efficiency and Clean Technology program provides wage subsidies to eligible businesses to help reduce the financial risk of hiring and training new workers.

Businesses must submit a New Hire

The PON 3982: Placeholder

Pre-requisites: Before proceeding with the below steps to submit an On-the-Job Training Application , a business must first have their Business Application to participate in the Clean Energy On-the-Job Training Program approved and must have received a Salesforce Portal login.for each individual they would like to hire and bring through the program. All new hire applications must be submitted to NYSERDA no later than 7 days after the new hire’s start date to be eligible for funding.

To complete the application, you must have a Training Plan signed by the New Hire and a representative of the New York State Department of Labor (NYSDOL). Your NYSDOL Business Service Representative can provide assistance in developing the Training Plan. Please provide your DOL Business Service Representative a 5 business day lead time to ensure successful completion of a hires training plan which can include intaking, phone calls, signatures, and requesting of documents or changes to the training plan. The Training Plan form is located on the PON 3982 Solicitation page.

Pre-requisites: Before proceeding with the below steps to submit an On-the-Job Training Application, a business must first have their Business Application to participate in the Clean Energy On-the-Job Training Program approved and must have received a Salesforce Portal login.

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Aura - Tab

title	Introduction

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title	Introduction

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The content below provides guidance when beginning, and navigating through, the online application. Please review the following and then continue with the Application Instruction tabs to the left.

Accessing the Application

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Log into your

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title	NYSERDA Portal
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account.

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If an individual at your organization, other than the Primary Contact listed on your Business Application, would like an account, please email PONOJT@nyserda.ny.gov with the details of your request.

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Once in your NYSERDA Portal account, access the Submit a New Application tab. Select the Workforce Development and Training (PON 3982) option.

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Businesses will only see multiple program application options if they have been approved to participate in both the On-the-Job Training and Internship programs.

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Checking Your Application Progress

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The application has five pages, or steps. Your progress throughout the application can be viewed in the upper right-hand corner where progress is denoted with a black circle. Additionally, these circles can be used to navigate to completed pages by clicking the circle representing the required page.

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Application Field Tips and Information

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As you progress throughout the application, fields marked with a Question Mark within a circle contain tool-tips to help you understand the information required for those fields. Tool-tips within the field (such as with the Legal Business Name in the screenshot below) are activated when hovering your cursor over the field, whereas tool-tips next to the field name, such as in the Current Business Size field in the screenshot below) are active when the question mark is clicked.

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Navigating the Application

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Every page contains both a Previous and Continue button. Some pages also contain a Save button allowing applicants to save their progress.

The Previous button enables to applicant to return to previous pages should it be necessary to update information on pages that have already been completed.
The Continue button allows applicants to navigate to next page, or step, of the application. Applicants cannot advance to the next page if any required fields on the page have not been completed.

Special Notes

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title	IntroductionApplication Documents

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title	Application Documents: On-the-Job Training Plan and Job Description	title	Introduction

Info
The content below provides guidance when beginning, and navigating through, the online application. Please review the following and then continue with the Application Instruction tabs to the left.

Accessing the Application

learn more..

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title	This tab provides Businesses with guidance on preparing required documentation, with the help of their assigned Department of Labor Business Service Representative, prior to beginning an On-the-Job Training application.

Once in your NYSERDA Portal account, access the Submit a New Application tab. Select the Workforce Development and Training (PON 3982) option.

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Log into your

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account.

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If an individual at your organization, other than the Primary Contact listed on your Business Application, would like an account, please email CleanEnergyInternship@nyserda.ny.gov with the details of your request.

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Businesses will only see multiple program application options if they have been approved to participate in both the On-the-Job Training and Internship programs.

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Checking Your Application Progress

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Once a Business has submitted an application Applying for the Clean Energy Internship & OJT Program and it has been approved, a Department of Labor Business Representative (DOL BSR) is assigned to the business.

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The DOL BSR is a resource for assisting Businesses throughout the application process, including helping the Business with Preparing an On-the-Job Training Plan. The Training Plan and a written Job Description for the new hire are required to complete an On-the-Job Training Application.

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Business can review basic instructions on creating an On-the-Job Training Plan using the button below.

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title	Preparing an On-the-Job Training Plan
url	https://knowledge.nyserda.ny.gov/pages/viewpage.action?pageId=76120659

Every page contains both a Previous and Continue button. Some pages also contain a Save button allowing applicants to save their progress.

The Previous button enables to applicant to return to previous pages should it be necessary to update information on pages that have already been completed.

The Continue button allows applicants to navigate to next page, or step, of the application. Applicants cannot advance to the next page if any required fields on the page have not been completed.

The Save button allows applicants to save the application progress, returning to it later if it cannot be completed in one sitting.

Aura - Tab

title	Application: Page 1

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title	Application Page 1: Project Contacts

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The first page of the application requires you to add the New Hire candidate to the application.

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Upon accessing the first page, the Business will notice their Primary Contact already appears on this page. If changes need to be made, click Edit in the Action column to open the Add a Contact modal window. Make any changes as needed and click Save Changes.

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Next, add the New Hire as a contact on this page by clicking the Add a Contact option. This opens the Add a Contact modal window. Complete all required information on this modal window. For New Hires, the Contact Role drop-down should be set to New Employee and the Primary box should be checked

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. Click Save Changes. The modal window will close.

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The New Employee contact should appear on the application.

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For business with multiple contacts for the application, click Add a Contact to continue adding contacts for the business. For Business Contacts, the Contact Role drop-down should be set to Contractor. Only one Business Contact can act as a Primary Contact.

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Once complete, click Continue to advance to the next page of the application. Access the Application: Page 2 tab above for the next set of instructions.

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The application has six pages, or steps. Your progress throughout the application can be viewed in the upper right-hand corner where progress is denoted with a black circle. Additionally, these circles can be used to navigate to completed pages by clicking the circle representing the required page.

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Navigating the Application

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Business who close the application from page 1 to 3 will not have their progress saved and cannot return to complete the application at a later date or time. Businesses must reach page four of the application before progress can be saved. Be sure to Save your progress when you reach a Save point, so you can return to your application and submit when complete.

Special Notes

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Content on this page with an associated camera icon indicates a screenshot, or other content, has been placed within a Tool-Tip. To access the content in a Tool-Tip, hover your cursor over the camera icon. Try it with this camera icon:

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iconColor	#0073a4

Success! You have accessed the content within this Tool-Tip!

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title	Application: Page 12

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title	Application Page 1: Select Intern

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The first page of the application requires you to select the Intern you expect to hire.


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title	Application Page 2: Work Location

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The second page establishes the primary physical location where the New Hire will be working. New Hires participating in this program must work in New York State.

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To add a Work Location for the New Hire, click Add a Site to open the Add a Site modal window. Complete all fields on the modal window and click Save when complete. The modal window will close.

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Once complete, you will notice the Work Location has been added to the application.

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Click

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Enter the last name of the Intern you expect to hire using the available field. Once you begin entering in the Intern's last name, a drop-down will appear listing Interns with the same last name. Select the correct option from the drop-down list. Review the email address as well as the name to ensure you select the correct individual.

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If the Intern's name does not appear after entering in their last name, review the note at the bottom of the page for more information. You cannot proceed at this time with the application until the Intern has been approved to participate in the NYSERDA Clean Energy Internship Program.

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If you are able to locate and select the Intern from the list, click Continue to advance to the next page of the application. Access the the Application: Page 23 tab above for related the next set of instructions.

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title	Application: Page 23

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title	Application Page 2: Project Contacts3: New Hire Details

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The second third page establishes the application Contacts.Should NYSERDA require additional information for the application, the Primary Contact in the Contactor role will be contactedNew Hire's contact information and details regarding their role. All required fields on this page are marked with a *.

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If you would like to add an additional Contact from your business, click the Add a Contact option to open the Add a Contact modal window. Complete all the information fields, being sure to indicate if the Contact should be listed as the Primary Contact. All Contacts at you business should be listed as Contractor for the Contact Role. After completing the form, click Save Changes to save the new contact. The modal window will close.

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Two Contacts will appear on the list. Verify the contact information for the New Employee (the Intern) and the primary Contact for your business (the Contractor) are correct. If you need to edit information for a Contact, click the Edit option to the left of the Contact line item to open the Edit Contact modal window. Make any necessary changes and click Save Changes. The modal window will close.
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Enter the New Hire's contact information in the first section on this page. The New Hire name will pre-populate from the name entered for the New Employee on page 1 of the application.

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Then, complete all the required, or needed, Job Detail fields. If you need assistance with what information is needed for each field, click the Question Mark icon to access the field's tool-tip. These tool-tips, where available, provide clarity on field requirements.

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The Total Estimated Reimbursement, seen at the bottom of the page, indicates the amount funding NYSERDA will pay if the application is approved, if the new hire successfully completes the full On-the-Job Training period, and once all required documentation is submitted to NYSERDA.

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Click

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You can only select on Primary Contact for your business.

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Once all Contacts have been verified and/or added, click Continue to advance to the next page of the application. Access the the Application: Page 34 tab to above for the next set of instructions.

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title	Application: Page 4

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title	Application Page 4: Project Documents

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The fourth page of the application allows business to upload supporting documentation to support the On-the-Job Training application. For New Hires, both a New York State Department of Labor approved Training Plan and a Job Description are required. Please review the Application Documents tab above for more information.

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Click the Choose File button for each required document, then locate the file on your computer and upload to the application. The On-the-Job Training Plan should have previously been created with support from the business’ assigned Department of Labor Business Service Representative. The Training Plan must be signed by both the New Hire and a representative of the New York State Department of Labor.

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If you accidentally uploaded an incorrect document, or uploaded an out-of-date version, re-upload the correct file using the Choose File button again. The newly uploaded file will replace the previous file.

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Include any additional Optional documents as well, as needed. When uploading an Optional document, enter in the document name in the field provided.

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To upload additional Optional documents, click the Add a Document option to create another Optional document line item

Page 3: Internship Location

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The third page establishes the Project Site, the location where the new Intern will be working. If the intern is working remotely from a residence, enter that residential address as the Internship Location.

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Confirm that the Project Site was added correctly. If you need to make edits, click Edit to the left of the Project Site line item to re-open the Add New Project Site modal window. You can also Delete the Project Site if needed.

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Click Add a Site to open the Add New Project Site modal window. Complete all required fields on the modal window. When you begin typing an address, selections for matchings addresses will appear below the address field. Continue typing the address (including the city) if you do not immediately see the address listed in the initial list of suggestions. If located, click the suggestion. This will populate all other address fields. However, you can manually enter in all address fields if the suggestions continue not to locate the correct address. Click Save when complete. The modal window will close.

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Only one Project Site can be listed per application.

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When complete, click Continue to advance to the next page of the application. Access the Application: Page 4 tab for the next set of instructions.

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title	Application: Page 45

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title	Application Page 45: Internship DetailsApplication Review

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The fourth page of the application requires applicants to document the Internship details. All required fields on this page are marked with a *.last page provides an opportunity for the Business to review all submitted information before submitting the application.

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Complete all required fields on this page. The Date range of classes during internship field only becomes active when the business replies Yes to the Is the Intern taking one or more classes during the internship questionReview all information provided in the application for accuracy. If any aspects of the application need to be updated, use the Previous button or the Grey Check Circles at the top-right of the page to navigate to previous pages in the application. After making an updated, return to the last page of the application.

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This is the first page of the application where a Business can Save their progress to return to the application at a later time.

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The Save button can only be clicked if all required fields on the page have been completed. After clicking Save, the Business can safely close the window if the application cannot be completed at this time. Once Saved, the Business will receive an automated email after 24 hours reminding them to continue the application process.

page also contains a Certification Statement that the Business should read through. This includes reviewing the Terms and Conditions for the PON 3982: Clean Energy On-the-Job Training Program with the link provided in the Certification Statement.

Then, check the I agree to the terms and conditions stated above check box. This box must be checked off before the application can be submitted.

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The Business can click Print to save and/or print a PDF version of the completed application if desired. Click Submit to submit the application. Once submitted, the page will refresh and display a green Application Status message confirming successful submittal.

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When all information on this page is complete, click Continue to advance to the next page of the application. Access the Application: Page 5 tab for the next set of instructions.

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title	Application: Page 5Next Steps

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title	Application Page 5: Internship Documents

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The fifth page of the application requires the Business to upload supporting required and optional documentation.

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Use the Choose File buttons for each required document to locate and upload the file from your computer. Once uploaded, the name of the file will appear to the right of each Choose File button.

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If an incorrect or outdated file was uploaded, click Choose File again to locate and re-upload the correct or updated file. The newly file will replace the previously uploaded file.

A Job Description and a Signed Offer Letter are required for all Internship Applications.

A Remote Work Plan is only required if you selected Yes to the questions in Step 4 asking Will the internship be primarily conducted remotely (not on-site or at a business location)?

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By default, only one line item for Other Documents is provided. If additional optional documents are needed, click the Add Another Document option to include a separate line item under Other Documents.

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Then, click Save to save your progress and click Continue to advance to the last page of the application. Access the Application: Page 6 tab for the next set of instructions.

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title	Application: Page 6

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title	Application Page 6: Application Review

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The last page provides an opportunity for the Business to review all submitted information before submitting the application.

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Review all information provided in the application for accuracy. If any aspects of the application need to be updated, use the Previous button or the Grey Check Circles at the top-right of the page to navigate to previous pages in the application. After making an updated, return to the last page of the application.

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This page also contains a Certification Statement that the Business should read through. This includes reviewing the Terms and Conditions for the PON 4000: Clean Energy Internship Program with the link provided in the Certification Statement.

Then, check the I agree to the terms and conditions stated above check box. This box must be checked off before the application can be submitted.

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The Business can click Print to save and/or print a PDF version of the completed application if desired. Click Submit to submit the application. Once submitted, the page will refresh and display a green Application Status message confirming successful submittal.

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title	Next Steps

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title	Next Steps

Now that you have submitted your application:

You will receive a confirmation email indicating that NYSERDA has received your application and that it is under review.
You can expect to receive an email within 10 days after application submission regarding the outcome of the application review and, if applicable, and next steps.
You may view the status of your application at any time by logging into the NYSERDA Portal and selecting the Project tab.

InfoThe submission of an Internship Application does not commit NYSERDA to award funding or make payments related to the application.


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title	Next Steps

Now that you have submitted your application:

You will receive a confirmation email indicating that NYSERDA has received your application and that it is under review.
You can expect to receive an email within 10 days after application submission regarding the outcome of the application review and, if applicable, next steps.
If any submitted documents related to the application were rejected by NYSERDA, please review the next tab below: Upload Revised Documents to learn how to resubmit documents for review.
You may view the status of your application at any time by logging into the NYSERDA Portal and selecting the Project tab.

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The submission of an On-the-Job Training New Hire Application does not commit NYSERDA to award funding or make payments related to the application.

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title	Upload Revised Docs

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title	Submitting a Revised Document for your New Hire Application

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NYSERDA may reject individual items from your application and ask you to resubmit a document with items corrected or clarified. If a document is rejected, you will receive notification via email indicating which document has been rejected and what is required for resubmission if you’d like to proceed with your application.

We have prepared a short video walking you through the below steps should you prefer which you can access and view below.

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To upload a revised document, log into your

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title	NYSERDA Portal
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account

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Click on the Projects tab. Use the menu to select All Applications Under Review then click the Go button.

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Click on the Project Name of the Application that needs a new document.

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On the Project Details page, scroll down to the Document Approval / Rejection section.

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For each document marked as Rejected, click the Choose File button.

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A new window will open up. Select the new file you wish to upload and click Open. Repeat for each file that needs to be resubmitted.

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Click the Save Document button.

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If you do not see the Save Document button, use the scroll bar for the Document Information section on the right side of the screen and scroll up.

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Once you click the Save Document button, the Document Status will change from Rejected to Submitted.

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You may review the Attachment History by clicking the Attachment History link for each file.

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Once you upload revised documents, NYSERDA is notified that the application is ready for review. You will be notified of the outcome of the review within 5 business days.

Clean Energy Internship & OJT Training Business User Guides Home

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Accessing the Application

Checking Your Application Progress

Application Field Tips and Information

Navigating the Application

Special Notes

Accessing the Application

Checking Your Application Progress

Navigating the Application

Special Notes

Now that you have submitted your application:

Now that you have submitted your application: