School Bus: Charging Voucher
The New York School Bus Incentive Program (NYSBIP) is a program that grants vouchers to public school districts and third-party operators under contract with a public school district for electric school buses and charging infrastructure. The Charging Voucher enables districts to receive a reimbursement for installing chargers and associated charging infrastructure for their new electric school buses. Disadvantaged Communities will receive at least 35% and ideally 40% of program funding.
The Charging Voucher Application contains eight (8) separate steps. Review the information at the top of every step. It provides high-level guidance and requirements that may be necessary for you to complete each step.
- Fields marked with a red asterisk (*) are required and must be completed before you can move on to the next step.
- Clicking Next at the bottom of any step will save your progress (if all required fields have been completed) should you be unable to complete the agreement in one sitting.
To complete and submit a New Application, log into the NYSBIP Charging Voucher Portal and follow the instructions below.
Complete the School or Company Information section, being sure to populate all required fields (shown with a red asterisk * )
Complete the Contact Information section, being sure to populate all required fields (shown with a red asterisk * )
Click Create at the bottom of the registration form.
The email address you provide in the Contact Information section of the registration page will receive an email notification. Within the email notification, click the Hyperlink to finalize the registration process by choosing a password.
Once you complete the registration and set your password, you can log into the NYSBIP Charging Voucher Portal at any time using this link: NYSBIP Charging Voucher Portal.
On the NYSBIP Charging Voucher Portal home page, click Start a New Charging Incentive Application or the Start a New Application button at the top left.
Type in the School District in the Choose School District field and click Next.
If you are applying for chargers for buses that were purchased through NYSERDA's New York School Bus Incentive Program, choose the project under the Project section then click Next, otherwise follow the guidance in step 2 below.
If you are applying for chargers for buses that were NOT purchased through NYSERDA's New York School Bus Incentive Program, check off the box below then click Next.
Applicant Primary Contact
Fill in the information in all required fields.
Addition Contact (Person at School)
If you are not from a school, but a Third-Party Operator (company representing a school), check off the box and fill in the information in all required fields.
Incentive Information
If you qualify for the Fleet Electrification Plan bonus, answer the following questions:
- Is the Fleet Electrification Plan complete?
- If not, Is the Fleet Electrification Plan through NYSERDA?
- If yes, please provide the Electrification Plan Contract #.
- If not, please email schoolbus@nyserda.com to provide information and an expected date of completion for the electrification plan.
- If not, Is the Fleet Electrification Plan through NYSERDA?
For applications with multiple locations, click the New button to add additional locations.
Fill in the required fields then click Save.
Once all locations for where the chargers, to charge the buses, will be installed, click Next.
If you know what charging equipment will be installed, click New and enter the information.
Enter information in all fields then click Save.
Once all Charger(s) are added, click Next.
Upload all required documents listed by clicking on Upload Files.
Click Done when the file finishes uploading.
Once all required documents are uploaded, click Next.
Review the Terms and Conditions then check off the Checkbox and click Submit Application.
Once the application is complete, click on Return to check current application status.
If you receive a Document Rejection Email, click on the Hyperlink in the email to resubmit your document.
Click on Upload New File to upload then click Next.
Once the document is uploaded successfully, a thank you message will display. Close the window and wait for the application approval email.
Back on the Salesforce Portal home page, click on Enter Charging Module Date.
Click on the button then click on New under the New Charger section.
Enter the information for the charger then click Save.
Once all of the chargers are added, click Next.
Once the charger information is added successfully, a thank you message will display. Close the window and wait for a communication from a NYSERDA Project Manager.
Once you have received email notification of application approval, re-access the NYSBIP Charging Voucher Portal and click on the Redeem Voucher option on the home page.
On the new window, click on the Down Arrow button then click Edit.
Fill in each required fields then click Save.
Once all charger information is added, click Next.
Upload a file for every project deliverable listed by clicking on Upload File.
On the pop-up window, click on Upload Files to add your document then click on Upload File once document is uploaded successfully.
Once all required documents are uploaded, click Next.
Click Submit if the window shows a green check mark.
Once the requested deliverables are uploaded successfully, a thank you message will display. Close the window and wait for the status update.
If you receive a Deliverable Resubmission Email, click on the Hyperlink in the email to resubmit your document.
Locate the deliverable with Rejected status and click on Upload File to re-upload.
Click Done when upload is complete.
Click Upload File again to complete the step.
The re-uploaded document will show under the Submitted status, click Next.
Once the document is uploaded successfully, a thank you message will display. Close the window and wait for the application approval email.