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Aura - Title

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Participating Contractors: EmPower+ Enrollments

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Info

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Welcome! Here you will find user information for Participating Contractors to submit and manage EmPower+ Enrollments through the NY Home Energy Portal.

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title	NY HEP Measures List

View file

name	NY HEP Measure List.pdf
page	NY Home Energy Portal: Participating Contractors
space	PUBLIC
height	250

UI Expand

title	Enrollment Acceptance

Info

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The instructions below provides guidance for contractors with enrollment acceptance.

UI Steps

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UI Step

Access the To Do List from the Main Menu. The To Do list will automatically search for and show any EmPower+ Enrollments assigned to you by CLEAResult based on the customer's preference in the EmPower+ Application.

Tip
The To Do list should also be used when continuing an REA or EmPower+ Appliance Enrollment initiated by the same user.

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UI Step

Locate your enrollment and click on the Enrollment # to access the Enrollment Profile page.

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UI Step

Within the Enrollment Profile page, review the enrollment history and click on the Enrollment Acceptance hyperlink under open status. The page will redirect to the Enrollment Acceptance workflow step.

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UI Step

Contractors begin by determining if they should accept the enrollment. Review the Application Priority Reasons and the Details Provided by Customer in the Applicant Information section of the Workflow Step Detail tab to determine if this is an enrollment that should be accepted or rejected.

Warning

If the contractor selects Rejected from the Outcome, they will be required to select a reason and add a note to the Notes tab explaining in as much relevant detail as needed to help CLEAResult know what to do with the enrollment when it is pushed back to them to select an alternate contractor.

If contractor select On Hold from the Outcome, they will be required to select a reason. Once Save is clicked, two new fields will appear in the On Hold Information section to document the reason for the hold and include a reminder date that will allow the system to send an email notification on that date to the contractor who placed the enrollment on hold. Enrollments on hold cannot be processed until the hold is removed.

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UI Step

If Contractors cannot process the enrollment acceptance step by the due date, they can extend the due dateby 5 business days after clicking on the Extend Due Date button.

Warning

Contractors may only extend the due date once, if pass due, the system will automatically process the step as rejected because of due date expired.

Extending the due date will force a New Note window that must be completed before the enrollment due date can be extended.

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UI Step
Notes and Documents are optional for this step. See the NY Home Energy Portal Overview for more guidance on how to add or upload notes and documents.

UI Step

When all the required fields are completed, the contractor may Process the step by clicking Process. The Work Scope Submission is going to change the assignment status to New and It will be assigned to the Contractor.

Tip
Once a step in any enrollment is processed, contractors will always be returned to the Enrollment Profile - Workflow page to access or review the next step.

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title	Workscope Submission

Info

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The instructions below provides guidance for contractors with the Workscope Submission step.

The Workscope Submission will be assigned to the Contractor who accepted the Enrollment Acceptance step.

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1

Aura - Tab

title	Applicant Information

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title	Workscope Submission - Applicant Information

Info
When the Workscope Submission is in the New status, complete the following on the Applicant Information tab.

UI Steps

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UI Step

The fields will be prepopulated by the Salesforce API call when the enrollment is created. If the contractors leave outcome as Accepted, they should review this page, including the Project Type.

Tip

If the contractor selects Rejected from the Outcome, they will be required to select a reason and add a note to the Notes tab explaining in as much relevant detail as needed to help CLEAResult know what to do with the enrollment when it is pushed back to them to select an alternate contractor.

If contractor select OnHold from the Outcome, they will be required to select a reason. Once Save is clicked, two new fields will appear in the On Hold Information section to document the reason for the hold and include a reminder date that will allow the system to send an email notification on that date to the contractor who placed the enrollment on hold. Enrollments on hold cannot be processed until the hold is removed.

Warning

Proceed if the Project Type is set as Full Comprehensive or Muni Install. Audit Install is for non invasive measures, unless you are able to obtain the landload approval, in which case the Project Type can be changed to Full Comprehensive.

No project should be changed to a Muni Install unless directed by NYSERDA or CLEAResult.

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UI Step
Once all of the required tabs are filled out, click the Save button and move on to the Usage & Fuel Information tab.

Aura - Tab

title	Usage & Fuel

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title	Workscope Submission - Usage & Fuel Information

Info

The instruction below provides guidance for contractors to complete the Usage & Fuel tab.

Information in the Utility Information section on this tab will come from the Combined Residential Application for EmPower+ Enrollments but can be updated or changed if needed.

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UI Steps

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UI Step

On the Usage & Fuel tab, fill in all of the required fields that contains two ** (asterisk).

Tip
Some of the non-editable fields on this tab are calculated based on information added to editable fields.

UI Step
Once all of the required fields are complete, click the Save button to save the Usage & Fuel information.

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Aura - Tab

title	Existing Conditions

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title	Workscope Submission - Existing Conditions

Info

The instruction below provides guidance for contractors to complete the Existing Conditions tab. Benefit to completing this information upfront will provide us pre-filled information in the Measures tab.

Any insulation areas that will be proposed for improvement must have the corresponding Existing Condition filled out (ie. If they are proposing garage ceiling insulation, they must fill in the garage ceiling fields in existing conditions).

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UI Steps

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UI Step

On the Existing Conditions tab, fill in all of the required fields that contains two ** (asterisk).

Tip

The first two fields are preset and not editable for EmPower+ Enrollments.

If the Needs Improvment option is selected under the Summary Section, you would be required to add at lease 1 associated Measure on the Measures tab to address the condition.

UI Step

Once all of the required fields are complete, click the Save button and move on the Parner Information tab.

Warning

Some fields on this screen become Conditionally Required based on responses to previous fields. Those Conditionally Required fields will not include a **.

Conditionally Required fields are often fields that will appear based on responses to previous fields. If you try to process the step without completing those Conditionally Required fields, the system will prevent you from processing the step until you complete those fields.

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Aura - Tab

title	Partner Information

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title	Workscope Submission - Partner Information

Info
The instruction below provides guidance for contractors to complete the Partner Information tab.

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UI Steps

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UI Step

On the Partner Information tab, choose an option under the Choose one of the following drop-down list.

Tip
Depending on the option selected, additional required fields will become visible.

UI Step

Fill in all of the required fields that contains two ** (asterisk).

Tip
Depending on the option you select, you may have to respond to additional questions.

UI Step
Once all of the required fields are complete, click the Save button and move on the to Other Information tab.

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Aura - Tab

title	Other Information

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title	Workscope Submission - Other Information

Info

The instruction below provides guidance for contractors with the Workscope Review Validation field group in the Other Information tab.

Workscope Review Validation is to help the Contractor understand if the enrollment will be required to undergo a Manual Review by CLEAResult. It is suggested to return back to this tab before processing to confirm if changes made to other tabs will effect the Manual Review requirement.

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UI Steps

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UI Step

On the Other Information tab, locate the Workscope Review Validation field group.

Warning
The 2nd, 3rd, and 4thdrop downs all deal with the State Historical Preservation Office. If Yes is selected for those drop-downs, the All SHPO Questions are Yes validation will turn into a yes. In this case, a manual review by CLEAResult will be required and the contractor will be required to upload the SHPO form as well.

UI Step
If any of the Workscope Review Validations indicate Yes, it signifies that this enrollment will be required to undergo a Manual Review by CLEAResult before you can begin the Final Project Submission.

UI Step

If all of the Workscope Review Validations indicate No, the workscope will be auto-approved and work may proceed. The NYHEP will move the project to Final Project Submission.

Tip
If you would still like ClearResults to provide a manual review, select the Yes option under the Send Project to Manual Review? drop-down.

UI Step
If the Project Type is Audit Install, the Final Project Review step will be generated next.

UI Step
Once all of the required fields are filled out, click the Save button and move on to the Notes or Documents tab.

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Aura - Tab

title	Notes

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title	Workscope Submission - Notes

Excerpt Include

	NY Home Energy Portal Overview
	NY Home Energy Portal Overview
nopanel	true

Aura - Tab

title	Documents

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title	Workscope Submission - Documents

Info

The instruction below provides guidances on how to upload document(s) within an enrollment. A red exclamation mark will be displayed under the Required column indicating the document type being a Required Document.

Multiple documents can be uploaded at the same time:

PC Users: CTRL + Click

Mac Users: Command + Click

UI Steps

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UI Step
To upload a Document, access the enrollment's Documents tab during any step.

UI Step

Click the New button for the Document dialog will open.

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UI Step

Click Browse to select a file to upload.

Tip
Multiple documents can be uploaded at the same time.

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UI Step

After the file is uploaded for the Document Type, click Save and then click Close to upload the file and close the dialog.

Tip
After you’ve selected a file, you can remove it by clicking the x Remove button.

Warning

This is the Contractors last opportunity to click Remove to not upload a specific document. Once Save is clicked, the document becomes a public record and it cannot be edited, deleted, or otherwise overwritten. If the wrong document is uploaded, Contractors will need to upload the correct document and use the Comments fields to let both CLEAResult and NYSERDA know which is the correct document to review.

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UI Step

To download and view an uploaded document, click the Document Name Hyperlink.

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Aura - Tab

title	Measures

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title	Workscope Submission - Measures

Info

The instruction below provides guidance for contractors to complete the required data entry fields when adding measures to the Workscope Submission step.

Some measures will automatically be added to the Measures tab. For measures that are automatically added, they should NOT be deleted. If any of those are deleted, Contractors will have to manually add them back otherwise the system will not allow the Contractor to process the step.

As Measures are configured, calculations for Measure Cost, Incentives, and Savings will begin to populate. Contractors may need to click the Save button a few times to have calculations show correctly. Newly added measures will always appear at the top of the list to make them easier to find and configure. Clicking save will alphabetize all measures but the Funding Information measure. That will always be at the bottom and sums up the calculations for all other measures. Once a new measure is accessed to configure, the previous measure will become read only until it is clicked in again. Be sure to save before leaving this tab otherwise the added and configured measures will be lost.

For a full list of all program measures that may help with this tab, please access the NY HEP Measures List.

UI Steps

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UI Step

On the Measures tab, click the Add Measures button. The Add Measures dialog will open.

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UI Step

To select one or more measures to add to the step, check the box in the left-hand column. To add the selected measures to the step, click the Save button in the dialog.

Tip
If you increase the No. to Add value after selecting the measure, the system will add that many unique instances of the measure to the Add Measure step.

Warning

The six (6) required assessment measures will no longer be automatically added, they will need to be added manually.

For easy identification, the required measures were moved to the top of the Add Measures list pop up and renamed to begin with ADD MEASURE.

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UI Step

After you add one or more measures to the step, enter each measure’s P Qty (planned quantity) for Full Comprehensive and Muni Install Project Types or I Qty (installed quantity) for Audit Instal Project Types if it is not prepopulated. Then, click anywhere on the section to complete the data entry fields for each measure.

Tip

The P or I quantity is hard coded to the measure so Contractors will not have to figure out which one to populate. Only the P or I quantity will be editable based on the specific measure. This is where contractors add the quantity of the work being proposed or recommended.

Required fields are denoted with **. After all the measures are added and all the data entry fields are filled out, the Workscope Submission step can be processed.

Warning

If the Contractor leaves selects No for the Is this recommended for assessment only question on No, then this is a proposed measure, meaning that the contractor is saying they , the Cost field will be required. This means the measure is planned and the contractor will do this work.

If contractors changes the answer to yesselects Yes, this work is Recommended and will not be performed by the contractor as part of this project. Recommended measures do no effect Incentive amounts

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UI Step

Contractors can delete a Measure by clicking on the Red X Icon.

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UI Step

The Folder Icon at the fart right of each measure will allow Contractors to add 1 comment per measure per step. These comments are visible during Final Project submission for Measures that come through to the Final Project Submission.

Tip

I QTY measures will not show on the Final Project Submission. These are measures that are typically installed during the audit (done before workscope submission and what helps contractors complete the Existing Conditions tab.) Only measures at this step that are P QTY will migrate to Both P Qty (planned quantity) and I Qty (installed quantity) measure columns will remain visible at Final Project Submission.

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UI Step

The Paper Icon at the far right of each measure will allows Contractors to associated previously uploaded documents to specific measures, such as the Workscope Submission Photos (required document).

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UI Step

After all the measures are added and all the data entry fields are filled out, the Assessment Submission step can be processed. Click the Process button at the top of the Measures tab or the Applicant Information tab.

Tip
If there are any missing fields, a popup will appear notifying you of what is missing.

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UI Step
Once all of the required fields are completed, click the Save button and move on the to the Reports tab.

Aura - Tab

title	Reports

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title	Workscope Submission - Reports

Info

The instructions below provides guidance for contractors to generate reports.

The reports tab is used to generate either the Customer Audit Report (required to give to customers to show the work recommend or proposed) and the Pre Install Audit report (which the customer will need to sign so the Contractor can upload during Final Project Submission.

UI Steps

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UI Step

On the Reports tab, click the Generate Reports button, a new Report dialog will open.

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UI Step

Select either the Customer Audit Report or Pre Install Audit report and click the OK button.

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UI Step

The reports will automatically download once they are generated. Reports can also be downloaded manually by clicking on the hyperlink under the Name column.

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UI Expand

title	Final Project Submission

Info

icon	false

The instruction below provides guidance for contractors with Final Project Submission.

The Final Project Submission will be assigned to the Contractor that was assigned to the Workscope Submission step. To open theFinal Project Submission step, click on the Final Project Submission hyperlink in the Enrollment profile.

The Final Project Submission step will include the following:

UI Steps

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UI Step

Workflow Step Detail - Incentive Information

This field group will display the Workscope Review Incentive Amount, the Final Project Submission Incentive Amount (the current incentive value), and whether the difference between these two values exceeds the Change Allowance Threshold (+$500 or -$1000). If so, the Final Project Reviewer will initiate a Final Technical Review.

Tip

Tier 1 Projects: If the change allowance exceeds the thresholds or a customer contribution is required, a change order approval is required.

Tier 3 Projects: any deviation from the approved workscope requires a change order to be submitted.

UI Step

Measures Tab

All the measures that were planned on the Workscope Submission step and then approved on the Workscope Review (if applicable) will be displayed on the Final Project Submission step. The user can click on a measure to edit the installed measure information.

For a full list of all program measures that may help with this step, please access the NY HEP Measures List.

UI Step

Documents Tab

The contractor will be required to upload the following documents on the Final Project Submission step:

Change Order (Conditional)
Final Project Submission Photos
Post Installation Measure Report
Pre-Installation Agreement Form

Tip

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Follow the instructions on the Documents tab above for more guidance.

UI Step

Processing

When the contractor is ready to process the Final Project Submission step, they can select one of the following Outcomes:

Work Complete: The system will generate the Final Project Review step next.
Cancel: The system will reopen the Workscope Submission step next.
On Hold: follow the step below for more guidance

Tip
If you change the Outcome / Reason, click Save before you process the step. If the Cancel Outcome is selected, all Cancel Outcome Reasons will require a note, follow the instructions on the Notes tab above for more guidance.

UI Step

On Hold Outcome

If the contractor selects the On Hold Outcome, they will need to select one of the following Reasons:

Contractor Issue
Customer Request
Premise Issue

Tip
If you change the Outcome / Reason, click Save before you process the step.

Return to the Main NY HEP: Participating Contractors Page

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