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Outlook: Signatures

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See below to review NYSERDA standards and templates for Outlook signatures. You can copy & paste any of the template options below directly into your Outlook signature during setup or when editing. When copying and pasting the Email Signature Template, be sure to replace all the items in [brackets] with your individual information. Options for Office Address, Phone, & Fax numbers below can be used to replace related placeholders within the Email Signature Template.

To create a new Outlook signature and set as a default, please access the Microsoft Support links below (best practice: open the links in a new tab to avoid navigating away from this page):

Create and add an email signature in Outlook

Create and add an email signature in Outlook.com or Outlook on the web

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This page provides instructions on how a user can create and update their e-mail signatures through Outlook as a PC or Mac user.

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titleEmail Signature Examples and Standards

Full Time Employee\Intern

First Name Last Name
Title
Pronoun

NYSERDA
17 Columbia Circle | Albany, NY 12203-6399
P: 518-862-1090 xXXXX | F: 518-862-1091 | E: FName.LName@nyserda.ny.gov

nyserda.ny.gov
follow : friend : connect with NYSERDA

Temp Employee

First Name Last Name
Temporary
Pronoun

NYSERDA
17 Columbia Circle | Albany, NY 12203-6399
P: 518-862-1090 xXXXX | F: 518-862-1091 | E: FName.LName@nyserda.ny.gov

nyserda.ny.gov
follow : friend : connect with NYSERDA

Contractor

First Name Last Name
Title, Name of Contractor's Company
Pronoun

NYSERDA – Independent Contractor

Email Signature Template

Click the link below, choose download, and open the file with Outlook. Once opened, copy and paste the email signature into your Outlook, making any necessary changes to reflect your information:

Email Signature Template

Office Address, Phone, & Fax Number Options:

Albany

17 Columbia Circle | Albany, NY 12203-6399

P: 518-862-1090

xXXXX UI Expand
titleOffice Address and Contact Information

Albany

17 Columbia Circle 

Albany, NY 12203-6399 P: 518-862-1090 xXXXXF: 518-862-1091 

x[Insert Extension] | M: [Mobile # If applicable] | F: 518-862-1091 | E:

FName.LName@nyserda.ny.gov

nyserda.ny.gov
follow : friend : connect with NYSERDA

NY Green Bank

First Name Last Name
Title
Pronoun

NY Green Bank
A Division of NYSERDA
1333 Broadway Suite 300 | New York, NY 10018-1168
P: 212-379-6260 | F: 917-410-7353 | E: FName.LName@nyserda.ny.gov

www.greenbank.ny.gov

Buffalo

726 Exchange Street, Ste. 821

| Buffalo, NY 14210-1433

P: 716-842-1522

xXXXX 

x[Insert Extension] | M: [Mobile # If applicable] | F: 716-842-0156 | E: [ Email Address]

NYC

1359 Broadway, 19th Floor

| New York, NY 10018-7842

P: 212-971-5342

xXXXX

x[Insert Extension] | M: [Mobile # If applicable] | F: 518-862-1091 | E: [ Email Address]

NY

Green Bank

Greenbank

1333 Broadway Suite

300 

300 | New York, NY 10018-1168

P: 212-379-6260

xXXXX

x[Insert Extension] | M: [Mobile # If applicable] | F: 917-410-7353 | E: [ Email Address]

West Valley

9030-B Route

219 

219 | West Valley, NY 14171-9500

P: 716-942-9960

xXXXX

x[Insert Extension] | M: [Mobile # If applicable] | F: 716-942-9961 | E: [ Email Address]

To add the below to your email signature, simply highlight all three shapes with your cursor, then copy (all shapes at the same time) and paste to the end of your email signature. The two bullet shapes also have embedded links that will remain after you copy and paste so there is no need to update those.

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Open Outlook on your PC, go under the Home tab and click the New Email button to open a new email.

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titleCurrent Vision, Mission, and Promise Signature Statement and Links
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Once the new email opens up, go under the Insert tab and click the Signature drop down to select Signatures to open the Signatrues and Stationery window.

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In the Signatures and Stationery window, click the New button.

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Under the New Signature window, give your Signature a name and then click the OK button.

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Back on the Signatures and Stationery window, use the Edit Signature box to enter the appropriate signature format referencing the Email Signature Examples and Standards table under the introduction.

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After inputting your signature, use the Replies/forwards drop down menu to choose when to auto-apply the signature. Then click the OK button to save the new signature.

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Open Outlook on your Mac, click the New Message button to open a new email.

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Click the Signature button and select Manage Signatures to open the Signatures window.

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UI StepOn the Signatures window, click the Plus Icon to open the Edit Signature window.
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On the Edit Signature window, type in your Signature Name and the appropriate signature format referencing the Email Signature Examples and Standards table under the introduction.

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Click the Save Icon to save the new signature.

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