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PowerPoint: Closed Captioning

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System Instructions

Introduction 
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Microsoft Office has enabled closed captioning in the PowerPoint Office365 environment. This will allow individuals with hearing impairment to impairment to read along with presentations. 

Instructions

UI Steps
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UI Step

Open the PowerPoint presentation to add closed captioning and select the Slide Show tab.

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UI Step

Select in the Captions & Subtitles section, check the box next to Always Use Subtitles tabSubtitles.

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Select the Subtitle Language option.

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Click the Subtitle Settings dropdown for more actions. You can change the language and customize where the subtitles appear on the screen.

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When considering the location of the subtitles, Below Slide or Above Slide are the best options. Both of the Overlaid 

UI Step

Then select the desired language for the presentations closed captioning. Be sure to select the location of the Subtitles as well. Choose either Above Slide or Below Slide.

Note

It is best not to choose Bottom (Overlaid) or Top (Overlaid) for closed caption positioning as these options will cover part of your presentation.

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UI Step

Once Subtitles have been configured using the above steps, the following icon will now appear, while presenting in a remote meeting, to toggle the Subtitles on or off.Now, when presenting, hovering over the presentation will bring up the icons below. Click the Closed Captions icon to toggle subtitles on and off. 

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