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Microsoft SharePoint

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Topic Overview

Introduction
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SharePoint is a web-based collaborative platform that integrates with Microsoft Office. It is generally used to create internal and external web pages for the purpose of storing, organizing, sharing, and collaborating on files and information from any device with access to the internet. The information contained within these pages is intended for internal audiences only.

Roles and Responsibilities

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RoleDefinition and ResponsibilitiesProject Lead / Site OwnerResponsible for managing external SharePoint sites including updating user access.

Terms and Definitions

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TermDefinitionSiteGenerally refers to the top-most page of you complete site structure. Can also be called a Parent site. This is often the page users navigate to first to access the site.Sub-SiteAny site that is a Child to a Parent site.Document LibraryA site component of SharePoint that provides the ability to upload, share and edit documents and files with other users who have access.ListA site component of SharePoint that provides an ability to collect, organize and manage important data.Site Component(s)Any part of a site that is not a Site or Sub-Site. Examples include Document Libraries, List, Calendars, etc.Permission GroupA mechanism to provide access to Sites and Site Components that minimizes work effort and risk of exposure to sensitive information.
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Site and Sub-Site refer to the site's hierarchy. Each uses an independent left-hand navigation bar. Components in one Site or Sub-Site cannot be accessed using the left-hand navigation bar of a different Site or Sub-Site.

Clicking Home in a Sub-Site will navigate users to the Sub-Site home page, not the parent Site home page.

Related NYSERDA Content

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Related External Content


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The content in this section are internal Knowledge Base pages that were created to reference NYSERDA specific processes, procedures or system instructions and can also be accessed using the page tree on the left-hand SideBar.

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The content in this section are curated links that will direct you to the Microsoft Support content that can be found at support.microsoft.com. This content cannot be accessed using the page tree on the left-hand SideBar.


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<a href="https://support.microsoft.com/en-us/office/manage-view-or-delete-sharepoint-alerts-99dfb19c-9a90-4a8c-aba1-aa8c8afb0de2" target="
_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Alerts: Manage, View or Delete Alerts</button></a>


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<a href="https://support.microsoft.com/en-us/office/create-an-alert-to-get-notified-when-a-file-or-folder-changes-in-sharepoint-e5a79e7b-a146-46da-a9ef-d65409ba8918#Pick_tab=SharePoint_Server_2010_-_2019" target="
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Alerts<
Alert</button></a>


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<a href="https://support.microsoft.com/en-us/office/view-usage-data-for-your-sharepoint-site-2fa8ddc2-c4b3-4268-8d26-a772dc55779e" target="
_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">SharePoint: View Usage Data</button></a>


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<a href="https://support.microsoft.com/en-us/office/how-versioning-works-in-lists-and-libraries-0f6cd105-974f-44a4-aadb-43ac5bdfd247" target="
_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Version History: How it Works</button></a>


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<a href="https://support.microsoft.com/en-us/office/restore-a-previous-version-of-an-item-or-file-in-sharepoint-f66dbda0-81f4-4d1e-b08c-793265c58934" target="
_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Version History: Restoring Previous Versions</button></a>


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<a href="https://support.microsoft.com/en-us/office/enable-and-configure-versioning-for-a-list-or-library-1555d642-23ee-446a-990a-bcab618c7a37#OfficeVersion=2016,_2013" target="
_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Version History: Enable and Configure</button></a>




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