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Outlook: Signatures

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Email Signature Template

[First Name] [Last Name]
Title
[Pronoun]

NYSERDA
[Office Address - See Below]
[Phone & Fax Numbers - See Below] | E: [Email Address]

body<p><br /></p>

This page provides instructions on how a user can create and update their e-mail signatures through Outlook as a PC or Mac user.

UI Expand

title	Email Signature Examples and Standards

Full Time Employee\Intern

First Name Last Name
Title
Pronoun

NYSERDA
17 Columbia Circle | Albany, NY 12203-6399
P: 518-862-1090 xXXXX | F: 518-862-1091 | E: [email protected]

nyserda.ny.gov
follow : friend : connect with NYSERDA

Temp Employee

First Name Last Name
Temporary
Pronoun

NYSERDA


Albany

17 Columbia Circle | Albany, NY 12203-6399

P: 518-862-1090

xXXXX | F: 518-862-1091 | E: [email protected]

nyserda.ny.gov
follow : friend : connect with NYSERDA

Contractor

First Name Last Name
Title, Name of Contractor's Company
Pronoun

NYSERDA – Independent Contractor
17 Columbia Circle | Albany, NY 12203-6399
P: 518-862-1090 xXXXX |

NY Green Bank

First Name Last Name
Title
Pronoun

NY Green Bank
A Division of NYSERDA
1333 Broadway Suite 300 | New York, NY 10018-1168
P: 212-379-6260 | F: 917-410-7353 | E: [email protected]

www.greenbank.ny.gov

UI Expand

title	Office Address and Contact Information

Albany

17 Columbia Circle

Albany, NY 12203-6399 P: 518-862-1090 xXXXXF: 518-862-1091

x[Insert Extension] | M: [Mobile # If applicable] | F: 518-862-1091 | E:

[email protected]

nyserda.ny.gov
follow : friend : connect with NYSERDA

[Email Address]

Buffalo

726 Exchange Street, Ste. 821

| Buffalo, NY 14210-1433

P: 716-842-1522

xXXXX

x[Insert Extension] \| M: [Mobile # If applicable] \| F: 716-842-0156 \| E: [Email Address]
NYC	1359 Broadway, 19th Floor

| New York, NY 10018-7842

P: 212-971-5342

xXXXX

x[Insert Extension] | M: [Mobile # If applicable] | F: 518-862-1091 | E: [Email Address]

NY

Green Bank

Greenbank

1333 Broadway Suite

300

300 | New York, NY 10018-1168

P: 212-379-6260

xXXXX

x[Insert Extension] \| M: [Mobile # If applicable] \| F: 917-410-7353 \| E: [Email Address]
West Valley	9030-B Route

219

219 | West Valley, NY 14171-9500

P: 716-942-9960

xXXXX

x[Insert Extension] | M: [Mobile # If applicable] | F: 716-942-9961 | E: [Email Address]

To add the below to your email signature, simply highlight all three shapes with your cursor, then copy (all shapes at the same time) and paste to the end of your email signature. The two bullet shapes also have embedded links that will remain after you copy and paste so there is no need to update those.

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learn more...On the Signatures window, click the Plus Icon to open the Edit Signature window.

UI Expand

title	Creating a New Outlook Signature

UI Expand

title	Current Vision, Mission, and Promise Signature Statement and Links

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title

UI Steps

size	small

UI Step

Access Outlook on your PC and click the Home tab, then click the New Email button to open a New Email window.

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title	screenshot

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UI Step

On the New Email window, access the Insert tab and click the Signature drop down to select Signatures. This action opens the Signatures and Stationery window.

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title	screenshot

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UI Step

On the Signatures and Stationery window, click the New button.

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title	screenshot

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UI Step

On the New Signature modal window, enter a name for the signature and click the OK button. The New Signature modal window will close, returning you to the Signatures and Stationery window.

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title	screenshot

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UI Step

Back on the Signatures and Stationery window, use the Edit Signature content box to enter the appropriate signature format. Reference the Email Signature Examples and Standards, the Office Address and Contact Information, and the Current Vision, Mission, and Promise Statement tables in the introduction.

Tip

icon	false

You can copy and paste any element from either of the above mentioned tables into the Edit Signature section of the Signatures and Stationery window.

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title	screenshot

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UI Step

After inputting your signature, use the New Messages and Replies/forwards drop-downs to select when to auto-apply the signature for all message types. Then click the OK

button to save the new signature.

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title	screenshot

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body	<p><br /></p>

Click the Signature button and select Manage Signatures to open the Signatures window.

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title	learn more...

Access Outlook on your MAC and click the New Message

button

to open a New Email window.

UI Steps

size	small

UI Step

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title	screenshot

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UI Step

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title	screenshot

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UI Step

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title	screenshot

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UI Step

On the Edit Signature window, give the signature a name in the Signature Name field and the appropriate signature format. Reference the Email Signature Examples and Standards, the Office Address and Contact Information, and the Current Vision, Mission, and Promise Statement tables in the introduction.

Tip
You can copy and paste any element from either of the above mentioned tables into the Edit Signature section of the Signatures and Stationery window.

Expand

title	screenshot

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UI StepClick the Save Icon in the menu bar

to save the new signature.

Back on the Signatures window, use the Replies/forwards drop-downs to select when to auto-apply the signature for all message types.

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title	screenshot

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UI Step

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Versions Compared

Old Version 20

New Version 21

Key

Email Signature Template

Full Time Employee\Intern

Temp Employee

Contractor

NY Green Bank

Albany